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You are here : Sub Contracting > Sub Contracting Maintenance > Labor Job GatePass Entry
Labor Job GatePass Entry
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Through this option you can add and maintain
Gate Passes for Items to be sent out for sub contracting works.
Details include expected Duration of processing,
Time when the material leaves the warehouse and whether the gate pass
is for excisable items or not. Also records other details such as sub-contractor’s
CST number and ST number, Mode of dispatch and Vehicle Number.
IMMS allows to raise five types of Gate Passes - Regular, Cutting, Rework, Process, and Value Added.
Regular Gate Pass
This type of Gate Pass can be further made for ‘made
for order’ and ‘made for stock’ kind of items.
In case of 'made for order' option, IMMS provides
facility to include items against Work Order. Child Items required to
make the Parent Item belonging to a particular Sales Job Order can be
selected from a list of Work Orders in progress. Child items are processed
by the sub contractor to make the finished item specified in the Work
Order.
In case of 'made for stock' option, IMMS allows
to include items sans Work Order to sub-contract. Here the Product Structure
of the Parent Item is used provided it exists and the Process Sheet of
that Parent has a single operation of 'Outside' type.
Process Gate Pass
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This type of Gate Pass can be raised only if the flag 'Do you require Process defined in Item Master for an Item?' is set as 'On' through Inventory Policy option.
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This type of Gate Pass can be raised for all those Process Items that have to be sent outside to the contractor for some kind of process operation to be performed on them. Please note that the operation performed on the Process Item does not change its Item Code.
Cutting Gate Pass
This type of Gate Pass can be raised for all those Dimension Items that have to be sent outside to the contractor for some kind of cutting. Cut material is received back. QC is not required for such material received and the stock is updated once the GRN is authorized.
Rework Gate Pass
This type of Gate Pass can be raised for all those processed Items that need a rework on them. Once a processed Item is received through GRN Entry option, QC details can be entered against it whereby quantity of Item that needs Rework is also specified.
Value Added
This type of Gate Pass can be raised for all those Parent Items that need some kind of value addition to them. The Item does not change and can be received through GRN Entry option.
A list of existing Gate Passes will be displayed as follows -
Search:
Enter any text you want to search in the list below. The search is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and press <ENTER> key again.
Filter By:
IMMS provides the facility to filter the records on the basis of their status. Click on the field and select either 'All', 'Authorized' or 'Pending for Authorization'. Selecting 'All' will display all records, authorized as well as unauthorized. Selecting 'Authorized' will display only authorized records. Selecting 'Pending for Authorization' will display only those records that are yet to be authorized.
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Once a Gate Pass Gate Pass is generated, it may or may not need to be authorized.
Authorization of Gate Pass is a flag driven option. Therefore its availability depends upon the setting of the 'Authorization Required' flag through Document Control Master option ( - for Excisable Gate Pass Entry, - for Non-Excisable Gate Pass Entry) in Administrator Tools Module.  Read more...
If the flag is set as 'On', it becomes compulsory to authorize Gate Passes through Labor Job Gate Pass Authorization option. Once Authorized, a Gate Pass can not be edited or deleted. To authorize a particular Gate Pass, select the corresponding record by clicking on the small white check box. You can de-select the record by clicking on the same box again. You can select multiple records in the same way. Once done, click on the  button to finally authorize the selected records.
If the flag is set as 'Off', it is not compulsory to authorize Gate Pass. They will be authorized automatically by the system as soon as they are generated.
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Gate Passes can be added, deleted and viewed provided the Role associated with the currently logged-in user through User Management has the respective rights to do so.
To 'Add' a Gate Pass, click on the 
button. Click on the 
icon to delete a particular Gate Pass. To view details of a particular Gate Pass, <DoubleClick> on that record. As a result, following screen will be displayed -
To fulfill our Mountain Bicycle order, we need to raise a Labor Job Gate Pass to send the uncolored Saddle to the sub contractor for the purpose of dyeing. In the below example, we are raising ‘made for stock’ type of Gate Pass and so there is no mention of Work Order or SJO against the Item.
Screen Layout of Labor Job Gate Pass Entry
Once a Gate Pass is entered, you can not 'Edit'
it. You can certainly view it as well as delete it. An existing Gate Pass can be Canceled
through Gate
Pass Cancel option provided NO material has been received against
it.
It is possible to delete an existing unauthorized Gate Pass. In such a case, IMMS will automatically return quantities of
all Items belonging to that Gate Pass to their respective Warehouses.
Field Description of Labor Job Gate Pass Entry
Basic Details
Enter the Gate Pass details.
Year:
Specifies the year of Gate Pass.
While 'Adding',
the current financial year will be displayed by default. You can not change
it.
In case of 'View', financial year of the selected record will be displayed automatically. It can not be changed.
Group:
Specify the Group of the Gate Pass.
While 'Adding', please note that the Gate Pass Group which has been specified as default for the selected financial year through Document Control Master (-for Excisable Labor Job Gate Pass, 
- for Non-Excisable Labor Job Gate Pass) option in Administrator
Toolswill be displayed automatically.
You can change it by clicking on the field to access a list of
already defined Gate Pass Groups for the entered Year though Document Control Master option in Administrator
Tools Module. Select your desired Group from the list by scrolling
down to it and pressing <ENTER>. Alternatively you can also enter
the Group.
In case of 'View', Group of the selected record will be displayed automatically. It can not be changed.
Site:
Specify the Site of the Gate Pass.
While 'Adding', the Site if any specified with the selected Gate Pass Group -for Excisable Labor Job Gate Pass, - for Non-Excisable Labor Job Gate Pass) will be displayed automatically by default.
Click on the field to access a list of
already defined Sites. Select your desired Site from the list by scrolling
down to it and pressing <ENTER>. Alternatively you can also enter
the Site.
Read more about Site...
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Please note that the Site(s) will be displayed/accepted as per the following conditions -
- In case the 'Site Required?' flag (-for Excisable Labor Job Gate Pass, - for Non-Excisable Labor Job Gate Pass) is 'On' through Document Control Master option in Administrator Tools Module, then only those Sites will be displayed which have been linked with the selected Year and Gate Pass Group.
- In case the 'Site Required' flag is 'Off', then all the Sites that have been defined for the current Company through Site Master option of Administrator Tools Module will be displayed.
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In case of 'View', Site of the selected record will be displayed automatically. It can not be changed.
Number:
(Type : Alphanumeric, Length : 6)
While 'Adding',
Gate Pass Number is either generated automatically or entered manually by the
user.
If the flag is 'On', a new Gate Pass Number will
be automatically generated by the system and incremented by one for current
financial year.
If the flag is 'Off', the User can enter a unique Gate Pass Number manually. The system also ensures that the Number entered is
a unique one.
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In case of 'View', Number of the selected record will be displayed automatically. It can not be changed.
Date:
Specifies the date of
Gate Pass.
While 'Adding'
a new Gate Pass, enter the Date of Gate Pass. By default today's
date is displayed. It should fall between the current period start date
and current period end date. Press <TAB>.
In case of 'View', Date will be displayed automatically as per the selected Gate Pass Number.
Place of Supply:
(Type : Alphanumeric, Length : 50)
While 'Adding'
, City and State of the current Site will be displayed by default. It can be changed. Enter the Place of Supply for the Gate Pass. It can be left blank as well.
In case of 'View', Place of Supply will be displayed for the selected Gate Pass Number. You can change it in 'Edit' mode.
Gate Pass Type:
Denotes the Type of Gate Pass.
IMMS allows to create four types of Gate Passes - Regular, Process, Cutting, Rework.
While 'Adding'
a new Gate Pass, Click on the popup and select the desired option.
In case of 'View', Gate Pass Type will be displayed automatically as per the selected Gate Pass Number.
Expected Duration of Processing
(in days):
(Type : Numeric, Length : 5)
While 'Adding'
a new Gate Pass, enter the expected number of days required for processing.
Pres <TAB>.
In case of 'View',
this data will be displayed automatically as per the selected Gate Pass
Number.
Goods Removal Time:
While 'Adding'
a new Gate Pass, enter the time when the Gate Pass was created. Press
<TAB>.
In case of 'View',
Time will be displayed automatically as per the selected Gate Pass Number.
Click on 
button to continue.
Screen Layout of Vendor Information
Field Description of Vendor Information
Vendor Details
Specify the details of Vendor to whom the
material is issued.
Vendor:
While 'Adding'
a new Gate Pass, specify the Vendor.
Click on the 
icon to access a list of
already defined Vendors though Vendor
Master Entry option in Purchase Module.
Select your desired Vendor from the list by scrolling down to it and pressing
<ENTER>.
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Please note that -
- In case of Regular and Cutting Gate Pass, all Vendors will be displayed/accepted.
- In case of Process Gate Pass, only those Vendors will be displayed/accepted that have been associated with received Items through Item Vendor Labour master Entry option of Purchase Module.
- In case of Rework Gate Pass, only those Vendors will be displayed from which processed Item have been received and some Rework is required through QC.
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You
can not select a Vendor that has been deactivated through Deactivate
Master option in Administrator Tools
Module. The help list will also not display such Vendors.
In case of 'View',
Vendor Code and its Name will be displayed automatically as per the selected
Gate Pass Number.
Purpose:
(Type : Alphanumeric, Length : 25)
While 'Adding'
a new Gate Pass, specify the Purpose of material being sent to the Vendor.
In case of 'View',
Purpose will be displayed automatically as per the selected Gate Pass
Number.
Reason:
While 'Adding'
a new Gate Pass, specify the Reason of material being sent to the Vendor. Click on the feld to access a list of
already defined Reasons though Codes
Master Entry (Code Type = 'RC') option in Administrator ToolsModule.
Select your desired Reason from the list by clicking on it>. Alternatively you can also enter the Reason.
In case of 'View',
Reason will be displayed automatically as per the selected Gate Pass
Number.
Mode of Dispatch:
While 'Adding'
a new Gate Pass, specify the Mode of Dispatch to the Vendor. Click on the field to access a list of
already defined Modes of Dispatch though Codes
Master Entry (Code Type = 'MOD') option in Administrator ToolsModule.
Select your desired Mode of Dispatch from the list by clicking on it. Alternatively you can also enter the Mode of Dispatch.
In case of 'View',
Mode of Dispatch will be displayed automatically as per the selected Gate
Pass Number.
Vehicle No:
(Type : Alphanumeric, Length : 20)
While 'Adding'
a new Gate Pass, specify the Vehicle Number through which the material
is being sent to the Vendor.
In case of 'View',
Vehicle Number will be displayed automatically as per the selected Gate
Pass Number.
Rate Structure:
Specifies the Rate Structure related with
the Gate Pass.
While 'Adding',
click on the field access a list of existing Rate Structures defined through Rate Structure Master option. Select your desired Rate Structure from the list by clicking on it. Alternatively you can also enter the Rate
Structure.
In case of 'View',
Rate Structure Code of the selected Gate Pass Number will be displayed automatically.
Click on button to continue.
Screen Layout of Item Details and Remarks
Field Description of Item Details and Remarks
A grid will be displayed as shown above -
While 'Adding'
a new Gate Pass, this grid will be displayed blank. You can start entering Items.
In case of 'View',
this grid will be populated with the material sent to the Vendor through the selected Gate Pass Number.
Click on the 
button to add a new Item in the grid. A new row will be added
as a result.
Field Description of Item Details
Action
Click on the icon to remove a record from the list. Click on the 'Delete' icon again to un-delete the record.
Sr. No:
Specifies the sequential number that is generated
automatically.
Work Order No:
You can access the Work Order help list by
clicking on this field. A list of open Work Orders
that belong to the selected Site and are under execution will be displayed. Only those Work Orders will
be displayed against which Gate Passes have not be made yet. Select your
desired Work Order Number from the list by scrolling down to it and pressing
<ENTER>.
If you wish to create Product Structure based
Gate Pass for 'made for stock' type of Items, than please leave this field
blank.
SJO No:
You can access the Sales Job Order help list by clicking on this field as well. To access the SJO list, Work Order should already be selected through the previous field. A list of open Sales Job Orders
existing for the selected Work Order Number will be displayed. Only those SJOs will
be displayed against which Gate Passes have not be made yet. Select your
desired SJO Number from the list by scrolling down to it and pressing
<ENTER>. As a result, rest of the fields of this grid will be automatically
filled with information about Child Items belonging to the selected Work Order
Number + SJO Number.
If you wish to create Product Structure based
Gate Pass for 'made for stock' type of Items, than please leave this field
blank.
Item Code:
- In case of Gate Pass
being created against a Work Order, Child Items belonging to that Work
Order will be displayed automatically.
- In case of Gate Pass
being created against a Product Structure, click on the
field to access a list of Items
defined through Item Master Basic Detail - Entry option of Materials Module.
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Please note that only those Child Items will
be accepted which fulfill the following conditions -
- The Child Item to be
issued should be a part of the Product Structure of a Parent Item through
Product
Structure Master option of Materials
Module.
- The Parent Item of the
Child Item should have a Process Sheet having single Outside Operation
defined through Process
Sheet Master Entry option of Materials
Module.
- Item stock should exists in its respective Warehouse.
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You can not select an
Item that has been deactivated through Activate/De-Activate
Master option in Administrator Tools
Module. The help list will also not display such items.
Item Name:
Description of the Item is displayed automatically
as per the Item Code.
Warehouse Code:
In case of Gate Pass being created against
a Work Order, Warehouse of the Item will be displayed automatically.
In case of Gate Pass being created against
a Product Structure, click on the field to access a list of Warehouses that have been linked with the selected Item through Warehouse
Inventory option of Stores &
Inventory Module. Please note that IMMS will not display or allow to enter 'Process' type of Warehouses here.
Total Qty:
(Type : Numeric, Length : 9.4)
Specify the quantity of Item being issued to the Vendor.
While 'Adding' a new Gate Pass, click on the field.
In case of Gate Pass being created against
a Work Order, quantity of the Child Item mentioned in the Work
Order will be displayed automatically. You can change it.
In case of Gate Pass being created against
a Product Structure, enter the quantity that is being issued.
In case of 'View',
Total Qty will be displayed automatically for the selected Gate Pass Number.
Remark:
(Type : Alphanumeric, Length : 255)
While 'Adding' a new Gate Pass, click on the field. Now enter the Remarks related to the row.
In case of 'View',
Remark will be displayed automatically for the selected Gate Pass Number.
HSN Number:
(Type : Numeric, Length : 8)
Denotes the HSN Code for the Item.
While 'Adding'
a new Gate Pass, IMMS will display the HSN Code for the entered Child Item Code specified through Sales Item Master: Product/Spare option where (a) that selected Item Code is same as the Internal Item Code and (b) Internal Item Code is same as Sales Item Code.
You can change it. To do so,click on the field to o access a list of existing HSN Codes defined through HSN Code Master option of Administrator Tools Module. Select your desired HSN Code from the list by scrolling down to
it and pressing <ENTER>. Alternatively you can also enter the HSN. You can leave it blank as well.
In case of 'View', HSN Code of the Item will be displayed as per the selected Gate Pass Number.
Following grid will be displayed -
While 'Adding'
a new Gate Pass, this grid will be populated automatically with all the process Items received through Stores And Inventory Module for the selected Site. Additionally, this grid will display QC details of each Item if QC data has been entered for it.
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Please note that only those authorized GRNs will be considered through which Items received -
- require some kind of Outside process to be performed
- have some quantity still pending to be sent to the Contractor
Apart from the above conditions, only those received Items will be considered for which Labor Rate Contract has been generated for the same Vendor, Item and Operation combination through Labour Rate Contract Entry option of Purchase Module.
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In case of 'View',
this grid will be populated with the material sent to the Vendor through the selected Gate Pass Number.
Field Description of the grid -
Action
Click on the icon to remove a record from the list. Click on the 'Delete' icon again to un-delete the record.
Item Code:
Displays the Code of the Process Item received through GRN for your information. You can not change it.
Item Name:
Displays the Name of the Item.
IUOM:
Displays the Internal Unit of Measurement of the Item as specified through Item Master Basic Detail - Entry option of Materials Module.
GRN No:
Displays the GRN Number through which the Item was received for your information. You can not change it.
GRN Date:
Displays the Date of the GRN Number for your information. You can not change it.
PO No:
Displays the Purchase Order Number against which the GRN was raised for your information. You can not change it.
QC No:
Displays the QC Number if the QC is done for the received Item. In case QC is not required for the Item, this column will remain empty.
QC Date:
Displays the Date of the QC document.
Operation:
Displays the external Process Operation that has to be done on the Process Item as specified through Item Master Basic Detail - Entry option of Materials Module. You can not change it.
Pending Qty:
Automatically calculates and displays the quantity of Process Item that is still pending to be sent to the Contractor. You can not change it.
If the Item is being sent out for the first time, this field will show its GRN Quantity. In case QC has been done for the Item, than this field will display its Accepted Quantity.
For the subsequent Gate Passes being generated, this field will automatically calculate the Pending Quantity as 'Pending Qty' - 'Total Qty'
Total Qty:
(Type : Numeric, Length : 9.4)
While 'Adding'
a new Gate Pass, click on the field. Now enter the quantity of Process Item to be sent to the Contractor. It can not be more than the 'Pending Qty'. Press <TAB>.
In case of 'View',
Total Qty of the Item will be displayed automatically as per the selected Gate Pass Number.
Remark:
(Type : Alphanumeric, Length : 255)
While 'Adding' a new Gate Pass, click on the field. Now enter the Remarks related to the row.
In case of 'View',
Remark will be displayed automatically for the selected Gate Pass Number.
HSN Number:
(Type : Numeric, Length : 8)
Denotes the HSN Code for the Item.
While 'Adding'
a new Gate Pass, IMMS will display the HSN Code for the entered Child Item Code specified through Sales Item Master: Product/Spare option where (a) that selected Item Code is same as the Internal Item Code and (b) Internal Item Code is same as Sales Item Code.
You can change it. To do so,click on the field to access a list of existing HSN Codes defined through HSN Code Master option of Administrator Tools Module. Select your desired HSN Code from the list by scrolling down to
it and pressing <ENTER>. Alternatively you can also enter the HSN Code. You can leave it blank as well.
In case of 'View', , HSN Code of the Item will be displayed as per the selected Gate Pass Number. You can change it in 'Edit' mode.
Following grid will be displayed -
While 'Adding'
a new Gate Pass, this grid will be displayed blank. You can start entering Items.
In case of 'View',
this grid will be populated with the material sent to the Vendor through the selected Gate Pass Number.
Click on the button to add a new Item in the grid. A new row will be added
as a result.
Field Description of Item Details
Action
Click on the icon to remove a record from the list. Click on the 'Delete' icon again to un-delete the record.
Sr. No:
Specifies the sequential number that is generated
automatically.
Item Code:
Denotes the Dimension Item that has to be sent to the contractor.
Click on the icon to access a list of Dimension Items
defined through Item Master Basic Detail - Entry option of Materials Module.
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Please note that only those Dimension Items will
be accepted/displayed for which stock already exists in their respective Warehouses.
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You can not select an
Item that has been deactivated through Activate/De-Activate
Master option in Administrator Tools
Module. The help list will also not display such items.
Item Name:
Description of the Item is displayed automatically
as per the Item Code.
Warehouse Code:
Denotes the Warehouse from where the Item has to be issued.
Click on the field to access a list of Warehouses that have been linked with the selected Item through Warehouse
Inventory option of Stores &
Inventory Module.
Total Qty:
Specify the quantity of Item being issued to the Vendor. Click on the field. As a result, another grid will be displayed as follows -
You can have multiple Sizes of the Dimension Item.
Click on the button to add a new row in the grid.
While 'Adding' a new Gate Pass, this grid will be displayed empty.
In case of 'View',
this grid will be populated with Dimensions of the currently selected Item in the main grid.
Size:
Denotes the Size of the currently selected Dimension Item.
Click on the field. A list of all Sizes available for the selected Dimension Item will be displayed. Scroll through the list and click on the desired Size to select it. As a result the selected Size will displayed in this field.
Onhand Qty:
Automatically displays the on-hand quantity of the selected size of the Dimension Item for your reference. You
can NOT change it.
Qty
(Type : Numeric, Length : 9.4)
Click on the field. A small box will display the Dimension Heads and values of the selected Size as follows -
No. of Pieces: (Type : Numeric, Length : 4) Click on the field. Now enter the number of pieces required for the Dimension Item.
Weight:
Weight of the Dimension Item is calculated automatically on the basis of its formula entered for its combination of Material and Sub-Class through Formula Builder option in Materials Module. That product is further multiplied by the Density of the Item and the Number of Pieces entered.
where Density of the Item's Material is specified through Density Master option in Materials Module.
Once done, click on 'Ok' button. As a result, the control goes back to the previous grid and 'Weight' of the Dimension Item entered here will be carried back and displayed in 'Weight' field whereas 'No of Pieces' entered here will be carried back and displayed in 'Qty' field. Click on 'Cancel' button to discard and go back to the previous grid.
Once the control goes back to the previous grid, you need to again click on 'Ok' button to continue and go back to the main grid. As a result the sum of 'No of Pieces' for all Size(s) will be displayed in 'Total Qty' field of the main grid. Click on 'Cancel' button to discard and go back to the main grid.
Remark:
(Type : Alphanumeric, Length : 255)
While 'Adding' a new Gate Pass, click on the field. Now enter the Remarks related to the row.
In case of 'View',
Remark will be displayed automatically for the selected Gate Pass Number and Item.
HSN Number:
(Type : Numeric, Length : 8)
Denotes the HSN Code for the Item.
While 'Adding'
a new Gate Pass, IMMS will display the HSN Code for the entered Child Item Code specified through Sales Item Master: Product/Spare option where (a) that selected Item Code is same as the Internal Item Code and (b) Internal Item Code is same as Sales Item Code.
You can change it. To do so, click on the field to access a list of existing HSN Codes defined through HSN Code Master option of Administrator Tools Module. Select your desired HSN Code from the list by scrolling down to
it and pressing <ENTER>. Alternatively you can also enter the HSN Code. You can leave it blank as well.
In case of 'View', HSN Code of the Item will be displayed as per the selected Gate Pass Number.
Following grid will be displayed -
While 'Adding'
a new Gate Pass, this grid will be populated automatically with all the process Items received from the selected Vendor that needs some Rework to be done on them.
In case of 'View',
this grid will be populated with the Rework material sent to the Vendor through the selected Gate Pass Number.
Field Description of the grid -
Action
Click on the icon to remove a record from the list. Click on the 'Delete' icon again to un-delete the record.
Rework GRN Number:
Displays the GRN Number against which Rework Quantity was entered through QC for your information. You can not change it.
PO No:
Displays the Labor Rate Contract Number against which the GRN was raised for your information. You can not change it.
Item Code:
Displays the Code of the Process Item received through GRN for your information. This is the Item that needs Rework to be done. You can not change it.
Item Name:
Displays the Name of the Item.
IUOM:
Displays the Internal Unit of Measurement of the Item as specified through Item Master Basic Detail - Entry option of Materials Module.
Warehouse Code:
Displays the associated Warehouse of the Item for your information. You can not change it.
Max Rework Qty:
Calculates and displays the maximum quantity of Parent Item that can be sent back for rework. It is calculated as :
Total Rework Quantity (specified through QC document) - 'Rework Qty' (total quantity of rework sent till now)
Rework Qty:
(Type : Numeric, Length : 9.4)
Denotes the quantity of Parent Item that has to be sent back for Rework through this Gate Pass.
Click on the field. Now enter the quantity of Item that needs Rework. It can not be more than 'Max Rework Qty'. Press <TAB> .
Remark:
(Type : Alphanumeric, Length : 255)
While 'Adding' a new Gate Pass, click on the field. Now enter the Remarks related to the row.
In case of 'View',
Remark will be displayed automatically for the selected Gate Pass Number.
HSN Number:
(Type : Numeric, Length : 8)
Denotes the HSN Code for the Item.
While 'Adding'
a new Gate Pass, IMMS will display the HSN Code for the entered Child Item Code specified through Sales Item Master: Product/Spare option where (a) that selected Item Code is same as the Internal Item Code and (b) Internal Item Code is same as Sales Item Code.
You can change it. To do so,
click on the field to access a list of existing HSN Codes defined through HSN Code Master option of Administrator Tools Module. Select your desired HSN Code from the list by scrolling down to
it and pressing <ENTER>. Alternatively you can also enter the HSN Code. You can leave it blank as well.
In case of View', HSN Code of the Item will be displayed as per the selected Gate Pass Number.
Following grid will be displayed -
While 'Adding'
a new Gate Pass, this grid will be displayed blank. You can start entering Items.
In case of 'View',
this grid will be populated with the material sent to the Vendor through the selected Gate Pass Number.
Click on the button to add a new Item in the grid. As
a result a new row will be added in the end.
Field Description of Item Details
Action
Click on the icon to remove a record from the list. Click on the 'Delete' icon again to un-delete the record.
Sr. No:
Specifies the sequential number that is generated
automatically.
Item Code:
Denotes the Parent Item that has to be sent to the contractor.
Click on the icon on the
field to access a list of Items
defined through Item Master Basic Detail - Entry option of Materials Module. Select your desired Item from the list by scrolling down to
it and click on 'Continue' button.
You can not select an
Item that has been deactivated through Activate/De-Activate
Master option in Administrator Tools
Module. The help list will also not display such items.
Item Name:
Description of the Item is displayed automatically
as per the Item Code.
Warehouse Code:
Denotes the Warehouse from where the Item has to be issued.
Click on the field to access a list of Warehouses that have been linked with the selected Item through Warehouse
Inventory option of Stores &
Inventory Module.
Total Qty:
Specify the quantity of Item being issued to the Vendor. Click on the field. As a result, another grid will be displayed as follows -
In case the Item is a non-Dimension Item and does NOT maintain Serial No / Batch No / Inward Batch No,Read more...
Onhand Qty:
Automatically displays the on-hand quantity of the selected Item for your reference. You
can NOT change it.
Qty
(Type : Numeric, Length : 9.4)
Click on the field. Now enter the quantity of Item that has to be sent for value additions. Press <TAB>.
Once done, click on 'Ok' button. As a result, the control goes back to the previous grid and 'Qty' of the Item entered here will be carried back and displayed in 'Total Qty' field. Click on 'Cancel' button to discard and go back to the previous grid.
In case the Item is a Dimension Item and flag 'Do you require Dimension Wise Stock Keeping?' is set to 'Off' for its Sub-Class through Class / Sub-Class Master option of Administrator Tools Module and does NOT maintain Serial No / Batch No / Inward Batch No,Read more...
Onhand Qty:
Automatically displays the on-hand quantity of the selected Item for your reference. You
can NOT change it.
Qty
(Type : Numeric, Length : 9.4)
Click on the field. Now enter the quantity of Item that has to be sent for value additions. Press <TAB>.
Once done, click on 'Ok' button. As a result, the control goes back to the previous grid and 'Qty' of the Item entered here will be carried back and displayed in 'Total Qty' field. Click on 'Cancel' button to discard and go back to the previous grid.
In case the Item is a Dimension Item
and flag 'Do you require Dimension Wise Stock Keeping' is set to 'On' for its Sub-Class through Class / Sub-Class Master option of Administrator Tools Module
Read more...
Following options will appear on the screen -
You can issue Dimension Items with multiple Sizes.
Click on the 
button to add a new row in the grid.
Size:
Click on the field. A list of all sizes belonging to the selected Dimension Item specified through Item Master Basic Detail - Entry option of Materials Module is displayed. Scroll through the list and press <ENTER> on the desired Size.
Onhand Qty:
Automatically displays the available on hand quantity of the Size for your reference. You can not change it.
QTY:
Click on the field. A small box displays the Dimension Heads and their values as follows -
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Further, the dimensions of the Item can be changed depending upon the setting of flags for that Item's combination of Material and Sub-Class through Formula Builder option in Materials Module. Click here to read more about the flags...
If the flag 'Allow to Change Dim1?' is set as 'On', than the user can change Dimension 1 during Indent generation. If 'No' is chosen, a user can not change the dimension 1.
If the flag 'Allow to Change Dim2?' is set as 'On', than the user can change Dimension 2 during Indent generation. If 'No' is chosen, a user can not change the dimension 2.
If the flag 'Allow to Change Dim3?' is set as 'On', than the user can change Dimension 3 during Indent generation. If 'No' is chosen, a user can not change the dimension 3.
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No. of Pieces: (Type : Numeric, Length : 4) Click on the field. Now enter the number of pieces to be sent for the Dimension Item.
Weight:
Weight of the Dimension Item is calculated automatically on the basis of its formula entered for its combination of Material and Sub-Class through Formula Builder option in Materials Module. That product is further multiplied by the Density of the Item and the Number of Pieces entered.
where Density of the Item's Material is specified through Density Master option in Materials Module.
Once done, click on 'Ok' button. As a result the control goes back to the previous grid and 'No of Pieces' entered here will be carried back and displayed in 'QTY' field whereas 'Weight' will be displayed in 'Weight' field. Click on 'Cancel' button to discard and go back to the previous grid.
Once you have entered the quantity for the Dimension Item, click on 'Ok' button to go back to the parent grid. As a result sum total of 'QTY' field will be carried back and displayed in 'Total Qty' field of the parent grid.
In case the Item requires Serial No / Batch No / Inward Batch No Read more...
Following grid will appear on the screen -
You can issue Items with multiple Inward No/Serial No/Manufacturing Batch No.
Click on the button to add a new row in the grid.
Serial No:
(Type : Alphanumeric, Length : 20)
This field will be displayed ONLY if the Serial Numbers are maintained for the Item. (Flag 'Use Item Serial No' for the Item is set as 'On' through Item Master Basic Detail - Entry option of Materials Module ). Otherwise this field will NOT be displayed.
Automatically displays the Serial Nos belonging to the Item. You can not change it.
Manufacturing Batch No:
(Type : Alphanumeric, Length : 20)
This field will be displayed ONLY if the Manufacturing Batch Numbers are maintained for the Item. (Flag 'Use Manufacturing Batch' for the Item is set as 'On' through Item Master Basic Detail - Entry option of Materials Module ). Otherwise this field will NOT be displayed.
Automatically displays Manufacturing Batch Nos belonging to the Item. You can not change it.
Inward No:
(Type : Alphanumeric, Length : 20)
This field will be displayed ONLY if the Inward Batch Numbers are maintained for the Item. (Flag 'Use Inward Batch' for the Item is set as 'On' through Item Master Basic Detail - Entry option of Materials Module ). Otherwise this field will NOT be displayed.
Automatically displays Inward Batch Nos belonging to the Item. You can not change it.
Heat No:
(Type : Alphanumeric, Length : 20)
This field will be displayed ONLY if the Heat Numbers are maintained along with the Inward Numbers for the Item. (Flag 'Use Heat No' for the Item is set as 'On' through Item Master Basic Detail - Entry option of Materials Module ). Otherwise this field will NOT be displayed.
Automatically displays Heat Nos belonging to the Item. You can not change it.
Onhand Qty:
Automatically displays the available on-hand quantity of the Inward No + Heat No.
Qty:
Click on the field and enter the issued quantity of the Item.
Once done, click on 'Ok' button. As a result, the control goes back to the main grid and sum of 'Qty' field entered in all row(s) will be carried back and displayed in 'Total Qty' field. Click on 'X' button to discard and go back to the main grid.
Remark:
(Type : Alphanumeric, Length : 255)
While 'Adding' a new Gate Pass, click on the field. Now enter the Remarks related to the row.
In case of 'View',
Remark will be displayed automatically for the selected Gate Pass Number and Item.
Remarks:
While 'Adding'
a new Gate Pass, enter remarks if any related to the Gate Pass.
In case of 'View',
Remarks will be displayed automatically as per the selected Gate Pass Number.
Click on button to continue.
Screen Layout of Taxation Detail
| Note : Please note that this tab will be visible only when the selected Gate Pass Number has been authorized . This tab will not be displayed for unauthorized Labor Job Gate Passes. |
Field Description of Taxation Detail
A grid populated with Rate Codes included in the selected Rate Structure as specified through Rate Structure Master Entry option
is displayed. Field Description of the grid -
Index:
Automatically generated sequence number.
Rate Code:
Automatically displays the Rate Code belonging to the Rate Structure for your reference.
Rate Description:
Automatically displays the Description of the Rate Code belonging to the Rate Structure for your reference.
I/E:
Automatically displays whether the selected Rate Code is Included or Excluded as specified through Tax
Rate Master - Entry option for your reference. It can NOT be changed.
P/V:
Automatically displays whether the value of the selected Rate Code is in Value or Percentage as specified through Tax
Rate Master - Entry option for your reference. It can NOT be changed.
Applicable On:
Automatically displays the Rate Codes on which this particular Rate Code is applicable.
Tax Value:
Automatically displays the Value of the selected Rate Code as specified through Tax
Rate Master - Entry option for your reference.
IMMS allows to enter value in this field to specify
the 'At Actual' tax amount to be added in the PO Amount. Please note that the value can
be entered only if the Rate Code is of 'Value' type or 'Percentage' type
with zero %
entered in Tax
Rate Master for that Tax Rate.
Post/Non Post:
Automatically displays whether the selected Rate Code is Postable or Non Postable in Purchase as specified through Tax
Rate Master - Entry option for your reference. If it is Postable, the box will be displayed as checked otherwise it will be displayed empty.
Rate Amount:
In case of 'Percentage', the
Rate Amount field in the grid
is calculated automatically as % (entered in Tax Value field)
of 'Applicable On'. In case of 'Value',
the entered amount of tax is displayed.
Here :
Basic Value of the Gate Pass will be calculated as sum of (Total Qty x last Rate of inventory at which Items were sent out)
Currency Code:
Automatically displays the Currency of the selected Rate Code as specified through Tax
Rate Master - Entry option for your reference.
Screen Layout of Attachment
Field Description of Attachment Detail
Click on the 
button to upload all the attached Files.
Once you have entered all the information, click on 'Save'
button to finally save the Gate Pass or 'Cancel'
button to discard. The control will go back to the list.
